How to Write a Rental History Letter

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Many landlords require a rental history or reference letter from a rental applicant's previous landlord or property manager. If you are asked to write such a letter, keep it brief, factual and professional.

Obtain a signed disclosure agreement from the individual that will allow you to share the private information regarding his previous addresses, payment amounts or other necessary information.

Confirm the subject's previous addresses, corresponding dates of when he lived at those addresses and how much he paid while there. List whether or not he paid on time, the condition the property was in when he left and any violations of the leasing agreement, if any.


Tell the person requesting the information on your former tenant whether or not you would lease to the tenant again and why. Feel free to share your opinions and share examples, but make sure to maintain an objective tone.



About the Author

John-Michael Haines has been writing professionally since 2004 with a focus on business, finance and real estate. He started his career by writing for the "Williamson County Sun" near Austin, Texas, where he reported on hard-hitting city and business news. He holds a Bachelor of Arts in journalism from the University of Houston.

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