How to Write a Letter Requesting Financial Statements

by Charlie Gaston ; Updated July 27, 2017
A close-up of a person reading a bank statement.

If you want to verify a transaction or review your spending patterns, request a financial statement. Banks, lending institutions and creditors offer such statements free or for a nominal fee. You must submit a professionally formatted letter and, in most cases, provide a copy of a government-issued photo ID. Expect your financial statements to arrive by mail shortly.

Step 1

Type your return address at the top left of the page. The recipient will reference this address when mailing your financial statements, so double-check your street address and ZIP code for accuracy. Skip down one blank line space.

Step 2

Type the date you are writing the letter.

Step 3

Type the first and last name of the recipient of the letter. On the next line, type the company name. Do not use a comma before or after Inc., Ltd., Limited, or Incorporated unless the official name of the financial institution includes a comma. On the next line, type the company's street address, and on the next line type its city, state and ZIP code.

Step 4

Identify yourself as the account holder or an authorized user on the account. Enter your account number. This statement can be as simple as, “My account number is 1234567890.”

Step 5

Determine which reporting period you require. For example, “Please send me a copy of my June 2011 financial statement.”

Step 6

Provide special instructions, such as “Omit the last four digits of my account number from the copy.” For security reasons, a financial institution will not send copies of a financial statement to an unknown address.

Step 7

Type a complimentary close, such as “Best regards,” with a comma. Leave up to four extra lines for your hand signature.


  • Attach a copy of a government-issued license or ID card with your letter.

About the Author

Charlie Gaston has written numerous instructional articles on topics ranging from business to communications and estate planning. Gaston holds a bachelor's degree in international business and a master's degree in communications. She is fluent in Spanish and has extensive travel experience.

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