How to Write a Letter Requesting Financial Statements

ponsulak/iStock/Getty Images

If you want to verify a transaction or review your spending patterns, request a financial statement. Banks, lending institutions and creditors offer such statements free or for a nominal fee. You must submit a professionally formatted letter and, in most cases, provide a copy of a government-issued photo ID. Expect your financial statements to arrive by mail shortly.

Type your return address at the top left of the page. The recipient will reference this address when mailing your financial statements, so double-check your street address and ZIP code for accuracy. Skip down one blank line space.

Type the date you are writing the letter.

Type the first and last name of the recipient of the letter. On the next line, type the company name. Do not use a comma before or after Inc., Ltd., Limited, or Incorporated unless the official name of the financial institution includes a comma. On the next line, type the company's street address, and on the next line type its city, state and ZIP code.

Identify yourself as the account holder or an authorized user on the account. Enter your account number. This statement can be as simple as, “My account number is 1234567890.”

Determine which reporting period you require. For example, “Please send me a copy of my June 2011 financial statement.”

Provide special instructions, such as “Omit the last four digits of my account number from the copy.” For security reasons, a financial institution will not send copies of a financial statement to an unknown address.

Type a complimentary close, such as “Best regards,” with a comma. Leave up to four extra lines for your hand signature.

Tip

Attach a copy of a government-issued license or ID card with your letter.

References

About the Author

Charlie Gaston has written numerous instructional articles on topics ranging from business to communications and estate planning. Gaston holds a bachelor's degree in international business and a master's degree in communications. She is fluent in Spanish and has extensive travel experience.

Photo Credits

  • ponsulak/iStock/Getty Images