How to Make Sure Checks Received Are Good

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A check is a promise to pay from the issuer to the recipient – you’ll get the specified amount as soon as you present the check to the bank. But the promise is only good if the check-writer is honest. Accepting a bad check means you may not get the money you’re owed, and you may have to deal with bank fees and a bunch of wasted time. To protect yourself, follow a few simple steps to make sure your check is good.

What Is a Bad Check?

A bad check is a check your bank doesn't pay, either because the check is fake, or it is not filled out correctly, or because the check-writer does not have enough money in their account. Old checks are a problem, too, as most banks will not pay a check that’s over six months old. We’re talking here about personal checks – a cashier’s check is safer as it’s guaranteed by the issuing bank.

Whether it happens deliberately or accidentally, a bad check will cost you money. For starters, the check in your hand is not worth the paper it is written on. You will have to go back to the writer and ask them to pay you in cash, transfer the money to your bank account or write you another check. If you were relying on the money to pay your rent or other expenses, then you may find that your own account goes into overdraft.

To rub salt into the wound, you might also be hit with bank fees. It’s a peculiarity of check banking that both parties pay a bad-check penalty – the person who wrote the bad check and the recipient. The penalty will appear on your statement as a non-sufficient funds penalty, and it averages around $35.

If that sounds like a lot of headaches over one slip of paper, read on. There are a few precautions you can take to avoid a bad-check nightmare.

Does It Look Fake?

Fake-check scams are up 65 percent since 2015, according to the Federal Trade Commission. That translates to an eye-watering 500 million checks forged every single year. Perhaps surprisingly, scammers are hitting 20-somethings the hardest, with this age group more than twice as likely as people over 30 to be the victim of check fraud.

To combat fraud, banks weave sophisticated security features into checks to help you figure out what’s real and what’s a fake. A real check will be printed on heavy paper stock, contain watermarks, have at least one perforated edge, be printed using smudge-free ink and contain the words “original document” on the back. You may be dealing with a fake check if any of these features are absent.

Is it Filled Out Correctly?

Checks look slightly different from bank to bank but the basic information on them is the same. When someone hands you the check, look over it and make sure all the relevant information is filled out. Some information, such as the bank name and logo, will be printed on the check; the writer will fill out the other parts. The anatomy looks like this:

  • Payer name and address
  • Your name (or your business name)
  • Bank name, logo, address, etc
  • The amount being paid, in words
  • The amount being paid, in numbers
  • Written note about the payment (“Birthdays gift,” “Payment for flights”) 
  • Routing, account and check numbers at the bottom
  • Date
  • Payer signature

If anything’s missing, don’t accept the check. As an extra precaution, make sure the person signs in front of you. A pre-signed check could be a red flag that the check is fake or stolen.

Who Wrote the Check?

Unless you have a merchant account with a check verification service, then you will not be able to verify that the check writer has enough money in his account. However, you can limit the risk by making sure you know who’s writing the check. That’s easy if the check is written by a friend or family member. For customer checks, ask for photo ID and make sure the name and address match the details on the check.

It’s also a good idea to get the check writer’s contact information so you can get in touch with them if there’s a problem. Don’t forget to endorse the check yourself before you deposit it.

As a final piece of advice, Patriot Software suggests that you only accept checks from banks with local branches. That way, you can visit in person to verify the check is legitimate.