Electronics are filling our garbage dumps, leaking harmful chemicals into the ground that negatively affect soil and water conditions. Many communities now hold special recycling days for computers, copiers, printers and other electronics. But before sending the equipment to the recycle bin, determine if it is in good working condition and warrants a second life. A donation to a local charity will help a group defray some costs to fulfill its mission.
Donating a Copier
Ensure that the copier is in complete working condition, or that a charity will accept it with certain defects. Be up front on the condition and compatibility of the copier with other office equipment.
Make sure you can turn over any instruction books, accessories and cords/plugs that came with the copier during the original purchase. If anything is missing, obtain replacements from the manufacturer or a supplier.
Learn if a warranty becomes void by the manufacturer or supplier when the equipment is donated. If the machine has a service contract, determine if you can transfer the remaining amount of time on the contract to the nonprofit.
Locate nonprofits within your community that can benefit from a used copier. Inquire if they accept copier donations. Nonprofits can include after-school programs, environmental organizations, or houses of worship. Some organizations that perform human services work may not be considered nonprofits according to the tax code. These can include hospitals or quasi-government agencies.
If easy to carry, deliver the copier to the nonprofit office, unless they specifically request that their organization must pick it up. If professional services are needed to deliver the copier, offer to incur that expense and ask the nonprofit to include the cost of delivery as part of the donation.
Obtain a letter or receipt from the nonprofit on its letterhead that identifies the equipment, any related donated services and the agreed-upon value of the donation. This information may be used by a company or individual as a guide for tax deduction consideration on federal and local tax forms. All tax considerations must be in accordance with the tax code and the regulations that are in place at the time of the donation.
